Taking Control of your University Timetable

How do you enable non-timetabling staff to make small but sometimes critical changes to the university timetable, without involving the specialist scheduling team?

The strategic importance of timetabling specialists is in creating a structure that optimises productivity and use of assets throughout the university timetable, ultimately driving student satisfaction. However, small tasks such as room or staff alterations can often divert attention away from the bigger strategic issues. That is why we introduced the Enterprise Activity Adjuster module (EAA).

EAA is designed to support users who need to make adjustments to existing timetables quickly and easily while on the move. The remote functionality of the system means alterations can be carried out in real-time, allowing staff to make immediate changes to the schedule onsite or off campus. It also enables the timetabling team to go ‘mobile’ and discuss the schedule with departments and faculties there and then.

One key benefit to using the module is that it can facilitate alterations to the university timetable from a range of users including the central timetabling team who act on requests from departments to change pre-existing arrangements, timetablers based within a department or occasional users authorised to make minor changes. For example, an academic may cancel a lecture from home, or the estates team can quickly relocate lectures owing to structural or technical issues.

In this video Duncan Corbett, Product Manager at Scientia, explains how the Enterprise Activity Adjuster module can empower staff to take responsibility for small changes and complete tasks independently, allowing timetabling specialists to fulfil time-critical processes.